One Door. Two Door. Red Door. Blue Door.

Thursday, June 17th, 2010

Any metrosexual female worth her salt knows about the Elizabeth Arden Red Door.  But until last week, this one didn’t know about the Blue Door.

That’s because I don’t live in Detroit.  In Detroit, everyone knows that the Blue Door stands for the Detroit Public Schools “I’m In” campaign, selected June 8th for the prestigious Grand Effie 2010 award.

With a $305 million deficit, a decade-plus of substantially declining enrollment and the backlash of having closed 29 schools, the schools stood to lose yet more students and even more funding. They needed city families to stay enrolled.  And for that to happen, parents and students needed to believe that great things could happen inside their school.

So how did the social marketing campaign make it happen — and so impressively?  Clearly, a metrosexual female has her opinions!

1) It was so wonderfully affirming. For starters, consider the tagline, “Opening eyes. Opening doors.”  And the rallying cry, “I’m in.”

The campaign executions were brutally realistic in their depiction of what was undeniably true: the depressed and distressed state of so many Detroit neighborhoods.  But then it gave the residents their self-respect and pride back.  It allowed people to feel good about themselves and about their children attending Detroit Public Schools .

As parents, wanting the very best for our children is a “universal value.”  If any of us were told that the very schools we send our children to are bad, we would likely experience some rather unpleasant cognitive dissonance.  We want to believe we’re good parents.  But how can good parents send their kids to bad schools?   The campaign helped alleviate the dissonance by pointing out what was good about their schools.

But the campaign was affirming at another important yet subtle level:  It helped parents affirm that their kids could succeed in those schools.  And research shows that if parents believe their kids will do well, chances are they will, even if that belief flies in the face of some actual performance or testing scores.  Faith, belief and pride are powerful commodities.

2) It was more than just PSAs. The campaign brief said they needed to create a “movement.”  After all, any good social marketing effort needs ying and yang, push and pull, advertising and community engagement and outreach.  The campaign achieved it in spades.

Yes, they had smart branding.  Yes, it showed an understanding of the prevailing target audience mindset.  And, of course, the creative was beautifully produced.

But they also had a way to involve the community: parents with the community, kids with the community and everyone with the schools.  It got everyone infectiously engaged.  There were T-shirts, window signs, lapel pins, yard signs, buttons and, of course, the doors. They painted 172 doors!  They exhibited them around the city.  They held rallies around those doors.  They took the doors back to the schools. And in the process they took ownership of more than the doors but the schools behind them.

3) They got results beyond their wildest hopes. Yes, the Detroit Public Schools achieved their enrollment targets.  And, yes, they met their funding needs.  But, possibly, an even bigger achievement was parents, who were informed about their children’s schools, committed to them and involved.  What wouldn’t most school systems do to achieve that?

One Door.  Two Doors . . . 172 Doors.  Now that’s a winning story!

10 Steps to Building Successful Community Outreach in 2010

Thursday, December 31st, 2009

It’s ironic: Organizations can spend years working to “go national” only to realize they still need to be “local” to affect change. Policies may be set nationally. Behaviors, however, are affected locally. So if your organization is working to bring about social change, you’ll probably need to do some well-planned community outreach. That means bringing together groups and individuals from a common community for a common purpose. Community outreach can create alliances among those who might not normally work together, offer economies of scale by pooling institutional, human and intellectual resources, and generate credibility with key decision- and policy-makers by demonstrating wide ranging support around an issue.

Let’s get going then. Think and act locally with these 10 steps:

1) Prioritize your communities: Think about the markets that are most important to your organization’s success. Consider the local connections or existing infrastructure you could leverage. It will be easier to be effective if you have a local champion or existing on-the-ground support.

2) Know Your Issue: It is imperative to understand how the issue affects a local community. While the national statistics are likely sobering, it will be the “backyard” data that will best convince individuals and groups that they need to do something. Attempt a cross-sector assessment of how the community is handling the issue, what progress is being made on what aspects of the problem and where the short falls exist.

3) Create a List: Research and build a list of stakeholders that might be interested in working with you to advance the issue. Explore a variety of sectors representing a range of interests and demographics, and include members of the various ethnic and cultural groups. Identify how those on the list are already directly or indirectly involved in your issue. You may want to separate your list into categories, like Tier-I and Tier-II, defined by varying levels of likely involvement and alignment with your issue.

4) Build a Coalition: Meet the prospective organizations and start engaging with key decision-makers. Remember to listen to their needs while selling yours. Give as much consideration to what the organizations will “get” (to make their potential participation in your coalition valuable to them) as to what they can “give” to the effort. Then designate a local task force or advisory board from those most engaged and important to the success of your issue. Continue to recruit where you see a gap in resources and opportunity.

5) Bring Everyone Together: Think through the meeting logistics as well as the content and agenda. It’s important not to waste people’s time. Get down to business quickly: defining your issue and the goal of the coalition; determining the structure of the coalition; engaging the group in their own assessment of how the community is handling (or not handling) the issue and identifying the needs and shortcomings for improvement.

6) Conceive a Game Plan: Given your group’s assessment of shortcomings and needs, determine how to address them. Think creatively about how to take advantage of your coalition’s resources, roles in the community and capabilities. Think: what actions need to occur, who will carry out specific actions, when will they take place and for how long, and what are the resources needed to carry them out. Then ask for people to assume assignments. Make sure that everyone is clear on what they are taking on and the timeline for implementing the tasks.

7) Develop Outreach Materials: Assess what materials will be needed to accomplish the plan. Is it a website, educational pamphlets, brochures, newsletters, articles, fact sheets, posters, training materials, door hangers, stickers?

8) Communicate, Communicate, Communicate: It’s hard to actually do too much communicating. Open internal communication with the coalition participants will assure that everyone feels part of a coordinated effort, and that everyone has the information necessary to make the community outreach successful. Good external communication with the community – including the media – will increase your chances for broader support. Think about using social networking sites, quarterly meetings, regularly scheduled phone calls, direct mail, email lists, and newsletters.

9) Evaluate: Chances are you are tackling a tough issue that will not get resolved easily. When setting goals, be realistic. Set short-term “markers” along the way to the longer-term goal. Be sure to recognize and celebrate small successes. Small improvements will add up to big differences over time.

10) Share Best Practices: Help others learn from your experiences. Remember, national leadership isn’t just about policy. It is also leading, by example, local community initiatives all across the nation. Your organization can have the best of both worlds: nationally engaged and locally connected.

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Keeping on Task with a Task Force

Friday, November 20th, 2009

taskforce art_12_09A Task Force?  An Advisory Board? What a great idea!  There’s so much to gain.

They can be an experienced sounding board; help you to align with individuals who carry name cachet; provide ideas and input with that important “outside” perspective; support fundraising initiatives; and broaden your reach within relevant circles. They bring a wealth of valuable information, connections and solutions-oriented strategic guidance to advance an organization’s mission. You’d be crazy not to have one right?

But the reasons for not having such a high-powered group aren’t as obvious as the reason for having one.  Proceed with caution and understanding.  A Task Force doesn’t run itself.  It’s a task-and-a-half to manage.

Here are a few tips to keep in mind.

Remember:

Executives who participate on a task force or advisory board are likely to:

• sincerely care about the organization’s mission — why else volunteer so much time and energy;
• seek relevance for the board’s work with their own work;
• have connections they are willing to tap into — especially when such opportunities allow them to;
• demonstrate their guidance is being sought out by a national board;
• have a WIFFM (“what’s in it for me”) mindset, and a strong desire to share their opinions; and,
• be extremely busy, overscheduled, in-demand blackberry users.

Additionally:

• Be sure to always demonstrate relevance between board tasks and the board members’ world — how might the outcomes benefit them in their everyday jobs and lives?
• For ultimate buy-in, allow board members to help shape the board’s agenda and goals.
• Whenever possible, create avenues for soliciting board members’ opinions and input — and always invite feedback after meetings.
• When meeting, ensure the moderator is adept at managing time and conversations to ensure all voices are heard.
• It is a good practice to assign pre-meeting activities that will help frame members’ thinking around the topics and issues to be discussed during meetings.
• For full-day meetings, build time into the agenda for brief blackberry/phone breaks – better to have several short breaks, vs. one long break where members may get pulled too deeply into that day’s crisis back in the office.

So when the rewards of having a Task Force or Advisory Board start to become apparent, make sure you first put a plan in place for effective outreach, oversight, and ongoing management.  Executives, who have agreed to take part expect and want to hear from you.  They want to provide input.  They want to lend a hand. So make sure you don’t underestimate the task at hand — to make it all work!

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